Explanation

• Raw data processed by a computer becomes Information.
• Data consists of raw, unorganized facts and figures.
• After processing, data becomes meaningful and useful information.
• Information helps users make decisions.

Last verified on 13-07-2026

Explanation

• F7 is the shortcut key used to check Spelling and Grammar in Microsoft Word.

Additional information:

Key Function Keys (F1–F12)

1. F1 – Opens Help
2. F2 – Rename selected file/folder (Windows) / Edit active cell (Excel)
3. F3 – Opens Search
4. F4 – Alt + F4 closes the active window
5. F5 – Refreshes browser / Starts Slide Show in PowerPoint
6. F6 – Moves to the next pane in Microsoft Word
7. F7 – Spelling & Grammar Check
8. F8 – Enables Extend Mode in Excel
9. F9 – Updates/Refreshes fields in Microsoft Word
10. F10 – Activates the Menu Bar
11. F11 – Full-screen mode in browsers
12. F12 – Save As in Microsoft Word

Last verified on 09-07-2026

Explanation

• Ctrl + F2 is used to display the Print Preview window/area in MS Office applications.

Additional information:

• In Excel, it opens the Print tab preview area in Backstage view.
• In PowerPoint, it displays print options.
• F2 → Rename selected file (Windows) / Edit cell in Excel

Last verified on 01-07-2026

Explanation

• The main purpose of header and footer is to display information like page numbers, titles, or dates on every page when a document is printed.
• They appear at the top (header) and bottom (footer) of each page.
• They help in organizing long documents in a professional way.
• Commonly used in reports, books, and assignments.

Last verified on 10-06-2026

Explanation

• Ribbon is the main graphical control area in MS Office.
• It organizes commands into tabs and groups.
• It provides quick access to tools like Home, Insert, Design, etc.
• It makes working in MS Office easier and faster.

Last verified on 04-06-2026